Privacy Policy

eJanga System Privacy Policy

Effective Date: 24 - 02 - 2025
Last Updated: 24 - 02 - 2025

At eJANGA, we respect your privacy and are committed to protecting the personal data of schools, students, staff, and other users of our platform. This System Privacy Policy explains how we collect, use, store, and safeguard information when you access or use the eJANGA School Management System.

1. Information We Collect

We may collect the following categories of information:

  • School Information – Institution name, address, contact details, registration details.

  • Student Data – Full name, date of birth, gender, contact details, guardian information, academic records, attendance, examination results, and fee payment history.

  • Staff Data – Full name, position, employment details, contact information, payroll, attendance, and leave records.

  • System Usage Data – Login credentials, IP address, device information, and activity logs within the platform.

  • Financial Data – Payment records, invoices, and other billing-related information.

2. How We Use Your Information

We process collected information to:

  • Provide and maintain the eJanga system and its features.

  • Manage academic, administrative, and financial records.

  • Facilitate communication between schools, teachers, students, and parents.

  • Generate reports, ID cards, and certificates.

  • Improve system performance, security, and user experience.

  • Comply with legal, financial, and regulatory requirements.

3. Data Protection & Security

We take data security seriously and implement appropriate technical and organizational measures to protect personal information, including:

  • Encrypted data transmission (SSL/HTTPS).

  • Restricted system access through secure login credentials.

  • Regular system backups and monitoring.

  • Secure storage of sensitive information.

  • Role-based access controls for school staff and administrators.

4. Data Sharing & Disclosure

We do not sell or trade user data. We may only share information in the following circumstances:

  • With authorized school administrators, teachers, and staff.

  • With legal authorities if required by law.

  • With trusted third-party service providers who support system hosting, payment processing, or analytics (bound by confidentiality agreements).

5. Data Retention

  • Student and staff records are retained for as long as the school maintains them within the system.

  • Financial and administrative records may be retained as required by law.

  • Upon request or account termination, we will securely delete or anonymize personal data, unless retention is legally required.

6. User Rights

Users of the system (or their guardians in the case of students) have the right to:

  • Access the information stored about them.

  • Request corrections to inaccurate data.

  • Request deletion of personal data where applicable.

  • Restrict or object to certain forms of data processing.

7. Cookies & Tracking

The eJanga system may use cookies and similar technologies to enhance functionality, improve user experience, and track performance analytics. Users may control cookie settings through their browser preferences.

8. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for the privacy practices or content of such external sites.

9. Children’s Privacy

We recognize the sensitivity of children’s data. Student information is collected only for legitimate educational and administrative purposes and is accessible solely to authorized school staff and guardians.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated “Last Updated” date.

11. Contact Us

If you have questions or concerns about this Privacy Policy or how your information is handled, please contact us:

📍 eJANGA
Email: info@ejanga.org
Phone: +220 311 2278
Location: Banjul, The Gambia.